Privacy Policy

of

Cahoots Communications Inc.

Welcome to the Cahoots Communications Inc. website. We (Cahoots Communications Inc.) are committed to protecting your privacy and ensuring the security of your Personal Data. This Privacy Policy outlines how we collect, use, disclose, and protect the information you provide to us when you visit our website or use our services.

Your trust is important to us, and we want you to feel confident that your Personal Data is in safe hands. We strive to be transparent about our data practices and to provide you with clear information about how we handle your information.

By using our website or services, you consent to the collection and use of your Personal Data as described in this Privacy Policy. If you have any questions or concerns about our privacy practices or this policy, please don’t hesitate to contact us using the information provided at the end of this document.

Types of Data Collected

At cahootscommunications.com, its subsites, and our affiliated sites (“Website”), we collect various types of Personal Data to provide you with our services, improve your experience, and comply with legal requirements. The types of information we may collect include:

Contact Information: When you register an account or interact with our Website, we may collect your name, email address, phone number, and mailing address.
Payment Information: If you make purchases on our Website, we may collect payment information, such as credit card details or other financial information necessary to process your transactions securely.
Age Verification: For certain services that require age verification, such as access to restricted content or participation in age-restricted activities, we may collect information to verify your age. This may include collecting images of driver’s licenses or other government-issued identification documents.
Usage Data: We may collect information about how you interact with our Website, such as your browsing history, IP address, device information, and cookies, to improve our services and personalize your experience.
Other Information: We may collect any other information you voluntarily provide to us or that we collect through your interactions with our Website or services.

We only collect Personal Data that is necessary for the purposes outlined in this Privacy Policy. By providing us with your Personal Data, you consent to the collection, use, and disclosure of that information as described herein.

Mode and Place of Processing the Data

We collect information through various methods and platforms to provide our services effectively and securely. The following outlines how we collect information:

Website Interaction: When you visit our Website, hosted on WordPress, we may collect information automatically through cookies and similar technologies. This information may include your IP address, browser type, device type, and browsing behavior.
Form Submissions: We collect information through online forms, including user and subscriber registrations. Some forms may require electronic signatures.
Email Communications: Information may also be collected through email interactions. Our email system may store Personal Data exchanged during communications.
Payment Processing: Payments for purchases and donations are processed by _____________, which service may collect and store your Personal Data.
Data Storage: Information collected may be stored in our internal or cloud based storage systems. We take measures to ensure the security and confidentiality of your data.

Specific references to the platforms we use for collecting information are listed below. Please review the privacy policies of the respective third-party platforms mentioned below to understand how they collect, use, and protect your Personal Data.

Retention Time

We retain your Personal Data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine the retention periods may include:

The nature and sensitivity of the information.
The purposes for which we use the information.
Legal, regulatory, or contractual obligations.
Business needs and operational requirements.

When Personal Data is no longer necessary for the purposes for which it was collected or when you request its deletion, we will securely delete or anonymize it in accordance with our data retention policies and applicable laws.

The Use of the Collected Data

We collect Personal Data for the following purposes:

Providing Services: We collect information to provide and personalize our services, including processing orders, registrations, and subscriptions.
Improving User Experience: We may use information to understand how users interact with our Website and services, allowing us to improve functionality, usability, and content.
Communications: We may use contact information to communicate with users about their accounts, transactions, events, and other relevant information.
Marketing and Promotions: We may use information to send promotional materials, newsletters, and updates about our services, events, and initiatives.
Legal Compliance: We collect and process information to comply with legal obligations, including tax and accounting requirements, and to respond to lawful requests and legal process.
SPAM Protection: We collect information in order to provide our third-party provider with the ability to monitor and restrict SPAM.

Data Usage and Sharing

We may share Personal Data with third parties for the following purposes:

Service Providers: We may share information with third-party service providers who assist us in providing and improving our services. These providers are contractually obligated to use the information only for the purposes of providing services to us and are prohibited from using it for other purposes.
Payment Processors: Payment information provided for purchases may be shared with payment processors to facilitate transactions securely.
Legal Compliance and Protection: We may disclose information as required by law, regulation, or legal process, or to protect the rights, property, or safety of our Website, its users, or others.
Business Transfers: In the event of a merger, acquisition, or sale of assets, Personal Data may be transferred as part of the transaction.
Lawful Purposes. We may use Personal Data for any other lawful purpose.

Detailed Information on the Processing of Personal Data

In addition to the foregoing, Personal Data is collected for the following purposes and using the following services:

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Website, to prepare reports on its activities and share them with other Google services.

Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: Cookies and Usage data.

Place of processing: US

MemberPress

MemberPress is our subscription and Learning Management System (LMS). MemberPress collects and stores usage data locally to provide the subscription and LMS services.

Personal Data collected: Cookies, Usage, and Purchasing data.

Place of processing: US

Contact Form (This Website)

By filling in the contact form with their Data, the User authorizes this Website to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.

Personal Data collected: email address, first name and last name.

Mailing List or Newsletter (This Website)

By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning this Website. Your email address might also be added to this list as a result of signing up to this Website or after making a purchase.

Personal Data collected: address, city, company name, email address, first name, last name, phone number, state and ZIP/Postal code.

Phone Contact (This Website)

Users that provided their phone number might be contacted for commercial or promotional purposes related to this Website, as well as for fulfilling support requests.

Personal Data collected: phone number.

Displaying Content from External Platforms

This type of services allows you to view content hosted on external platforms directly from the pages of this Website and interact with them.

This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.

Additional Information About Data Collection and Processing

Your Personal Data may be used for legal purposes by us, in Court or in the stages leading to possible legal action arising from improper use of our website or the related services. By using our Website and/or services, you submit to jurisdiction of the District and County Court in and for Douglas County, Colorado, related to any dispute arising related to this Privacy Policy.

You acknowledge that you aware that we may be required to reveal personal data upon request of public authorities.

While we take reasonable precautions to protect your Personal Data, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, we cannot guarantee absolute security.

Additional Information about User’s Personal Data

In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular services or the collection and processing of Personal Data upon request.

System Logs and Maintenance

For operation and maintenance purposes, we and any third-party services may collect files that record interaction with this website (System logs) or use for this purpose other Personal Data (such as IP Address).

Information Not Contained in This Policy

More details concerning the collection or processing of Personal Data may be requested from us at any time. Please see the contact information at the end of this document.

The Rights of Users

We respect your rights regarding your Personal Data. You have the following rights:

Right to Access: You have the right to request access to the Personal Data we hold about you. Upon written request, we will provide you with a copy of your data in a structured, commonly used, and machine-readable format.
Right to Rectification: You have the right to request in writing that we correct any inaccurate or incomplete Personal Data we hold about you.
Right to Object: You have the right to object to the processing of your Personal Data under certain circumstances, such as when the processing is based on legitimate interests or for direct marketing purposes.

To exercise any of these rights, please contact us using the information provided at the end of this Privacy Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time and at any time to reflect changes in our practices, legal requirements, or industry standards. We encourage you to review this Privacy Policy periodically for any updates. Notice of changes to this Privacy Policy shall be deemed effective upon uploading such revised Privacy Policy to our website. Your continued use of our website or services after the posting of the updated Privacy Policy constitutes your acceptance of the changes.

Definitions and Legal References

Personal Data (or Data)

Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified, even indirectly, by reference to any other information, including a personal identification number.

User or You

The individual using our Website and/or services, which must coincide with or be authorized by the Data Subject, to whom the Personal Data refers.

Data Subject

The legal or natural person to whom the Personal Data refers.

We use cookies and similar tracking technologies on our website to enhance your browsing experience, analyze website traffic, and customize content and advertisements. Cookies are small text files that are stored on your device when you visit a website. We use both session cookies, which are temporary and deleted when you close your browser, and persistent cookies, which remain on your device for a longer period of time.

We use cookies for various purposes, including:

Essential Cookies: These cookies are necessary for the operation of our Website and enable core functionality such as security, network management, and accessibility.
Analytics Cookies: These cookies help us understand how visitors interact with our Website by collecting and reporting information anonymously.
Advertising Cookies: These cookies are used to deliver personalized advertisements based on your browsing behavior and interests.

You can control and manage cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website and your user experience. By using our website, you consent to the use of cookies and tracking technologies as described in this Privacy Policy.

Contact Information:

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Customer Support
Connect@CahootsCommunications.com

Latest update: August 4, 2025